Microsoft 365 setup and email migration in Revelstoke.
Microsoft 365 is Microsoft's subscription for business email, calendars, shared files and the Office apps (Outlook, Word, Excel, Teams). Each person signs in with their own account instead of sharing one mailbox. We move your business onto it, switch on the security and manage it from then on. Our team is based in Revelstoke.
- Your domainAddresses stay @yourbusiness
- Two-step sign-inSwitched on for everyone
- In CanadaWhere mail and files are stored
Signs you've outgrown your email.
If any of these sound familiar, a move to Microsoft 365 is usually the fix.
Everyone shares one mailbox
One address and one password for the whole office means nobody knows who sent what, and a person who leaves still knows the password.
Email is on an internet-provider address
An address ending in your internet provider's name ties your email to that provider and has few of the protections a business needs.
A password is the only lock
Without a second step at sign-in, one guessed or stolen password opens the mailbox and everything in it.
Files live on one computer
Documents on a single desktop or an old server are hard to share, and hard to get back when that machine fails.
What a move includes.
A move to Microsoft 365 is a one-time project, quoted at a fixed price before work starts. Accounts and day-to-day changes afterwards are part of every managed IT plan.
- Your existing domain is connected, so addresses stay @yourbusiness and your website is untouched
- A mailbox for each staff member, plus shared mailboxes such as info@ or the front desk
- Existing email, contacts and calendars are moved across
- Two-step sign-in is switched on for everyone
- Mail settings are corrected so your messages are less likely to land in junk (SPF, DKIM and DMARC: records that tell other mail servers your messages are genuine)
- Printers and scanners that send email are reconnected
- Old internet-provider addresses are forwarded, then closed once nothing arrives there
- We are with your team on changeover day to help each person sign in
Four steps to the changeover.
Most of the work happens in the background. For your team, the main change is the day they first sign in to the new system.
- 01
Plan
We list every mailbox, shared address, printer and app that sends email, and agree the licence for each person.
- 02
Prepare
The account is built, security is switched on and your email is copied across in the background. Nothing changes for staff yet.
- 03
Change over
On a day you choose, email switches to the new system. We are with your team to help each person sign in on their computer and phone.
- 04
Tidy up
Old addresses are forwarded, then closed. We check that nothing is still arriving at the old system before it is switched off.
What we look after.
Accounts, licences and day-to-day changes are part of every managed IT plan. Email security settings start on Plus, and some items below are add-ons.
Accounts and licences
New staff get an account and the right licence on their first day. When someone leaves, we close the account, keep the mailbox for as long as you need it and stop paying for the licence.
Sign-in security
Two-step sign-in for everyone. With Business Premium licences, we add rules that block sign-ins from places and devices you don't use. Sign-in monitoring for account takeover is available as an add-on.
Shared files and Teams
We set up SharePoint and OneDrive (Microsoft's shared and personal file storage) and Teams, so files live in one place with the right people able to open them, and move files off the old server or a shared drive.
Email protection
Filtering for junk and phishing (fake messages that try to get someone to click a link or give away a password), warnings on messages from outside the business and, with Business Premium, encryption for messages that carry personal information.
Backup of Microsoft 365
Microsoft keeps the service running, but restoring a mailbox or folder deleted months ago is up to you. We offer a separate backup of your mail and files as an add-on.
Phones and tablets
Work email on a personal phone can be removed if the phone is lost or the person leaves, without touching their own photos and apps. Included on Premium, an add-on on Plus.
While your domain is being sorted out
Websites
Need a professional website?
We build modern websites that connect to the rest of your business: your domain and email, online booking, payments and the systems your team already uses.
Ask about a websiteRevyTech AI
New to AI?
RevyTech AI — the AI systems division of RevyTech, sets up AI integration and automation for small businesses: an AI receptionist for your phones, chat for your website, and automation for the paperwork between your systems.
See AI services
Which licence, in plain terms.
Licences are billed at Microsoft's published price for the same plan and term. You can pay Microsoft directly with RevyTech as your administrator, or have the licences on your RevyTech invoice at the same price. You own the account either way. Microsoft changes what each licence includes from time to time; we check the current terms before we recommend one.
Business Basic
Email, Teams and the web versions of the Office apps. Suits staff who work mostly in a browser.
Business Standard
Adds the Office apps installed on each person's computer. The usual choice for an office.
Business Premium
Adds the security and device tools: sign-in rules, device management, email encryption, archiving and protection against leaks of personal information. Our recommendation for any practice or office holding sensitive records.
Where it is stored
We set up your account with Canada as its home region, so mail, calendars and files are stored in Microsoft's Canadian data centres. Some Microsoft services, such as sign-in records and device management, keep some data outside Canada; we tell you which and where.
Find out what a move would involve for your office.
We look at how your email, domain and files are set up today and send written findings. The consultation and the written findings are free, and there is no obligation to sign anything.
- A list of every mailbox and shared address to move
- The licence we recommend for each person
- A fixed price for the move, before any work starts
- Whether to move everyone at once or in stages
About Microsoft 365.
Will our email addresses change?
Not if you already use your own domain: addresses stay the same and your website is untouched. If you are on an internet-provider address, we set up addresses on your own domain and forward the old one until nothing arrives there.
Will we lose any email during the move?
Existing email, contacts and calendars are copied across before the changeover, and the old mailbox stays in place until we have checked that everything arrived.
Which licence do we need?
Business Basic: Email, Teams and the web versions of the Office apps. Suits staff who work mostly in a browser. Business Standard: Adds the Office apps installed on each person's computer. The usual choice for an office. Business Premium: Adds the security and device tools: sign-in rules, device management, email encryption, archiving and protection against leaks of personal information. Our recommendation for any practice or office holding sensitive records. Staff in the same office can be on different licences.
What does it cost?
Two things: the move, which is a one-time project quoted at a fixed price before work starts, and the licences, which are billed per person at Microsoft's published price. We don't add a markup to the licences.
Where is our data stored?
We set up your account with Canada as its home region, so mail, calendars and files are stored in Microsoft's Canadian data centres. Some Microsoft services, such as sign-in records and device management, keep some data outside Canada; we tell you which and where.
Doesn't Microsoft back everything up?
Microsoft keeps the service running, but it does not promise to restore a mailbox or folder that was deleted months ago. A separate backup of your mail and files covers that, and we offer one as an add-on.
We use Google Workspace. Do we have to switch?
Already on Google Workspace and happy with it? We manage that too, and we won't move you without a reason.
Plan your move to Microsoft 365.
The consultation and the written findings are free, and there is no obligation to sign anything.